A transportation analysis letter is a document which outlines the transport or travel statistics of a company or a business organization. Usually such documents are prepared by companies invested in the transport industry. However, often companies demand an inventory of the number of miles clocked up by its employees on official travel for which an allowance is to be paid by the company itself.

Sample Transportation Analysis Letter


Jamie Morgan

Chief Transport Office

Travel Ex Pvt. Ltd.

New York

Date: 12th June 2012

Subject: 2012 Travel Statistics

Respected Sir,

This is to inform you that the 2012 Travel statistics for the first half of the year have been compiled by our department. The figures are enclosed in another attachment along with this letter. However, for your perusal I hereby provide a brief outline of the travel statistics from January 2012 to may 2012.

Type of Route

Miles Covered

Total %

Miles of travel covered by vehicle

Percentage of total

Average of daily traffic estimates

Interstate 3473 24.3% 34676 29% 34757
VW 3746 34.4% 37673 31% 3247
US 4234 45.5% 34343 28.354% 3475

The report must be duly checked and signed by you before it can be sent to the Accounts Office. We hope there have been no mistakes on our part with the transportation analysis report and in case of any error, you are requested to contact our department at the earliest and all the necessary rectifications will be done. Thanking you,

Jonathan Keller,

Managing Head,

Travel Ex Pvt. Ltd.

New York

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